Booking Cancellation Letter

Dear __________________,

This is with reference to my booking [number xyz] with your [hotel/restaurant] on [some date]. I'm sorry to inform you that I won't be able to make it due to [some reason], hence I would like to cancel my booking. I apologize for any inconvenience resulting from this decision, but I have no other choice considering the circumstances.

I kindly ask you to acknowledge the receiving of my request and to confirm the cancellation of my booking. I really hope to make it some other time should the opportunity arise.

Sincerely,

Dear __________________,

I have previously made a booking with your [hotel/restaurant] and would like to cancel it due to [state the reason]. My booking number is _____. Enclosed with this [letter/email] are copied of the booking details and the receipt for your reference.

I am not familiar with the cancellation process, so please advise me if I need to fill some form or if there is some other formality.

As per your policy, there are no cancellation charges if I cancel [one week] prior to the booking date, so I kindly ask you to refund my deposit in full.

Please revert back to me and confirm that my booking has been cancelled. I surely welcome a future opportunity to visit your [hotel/restaurant] and I regret that this has happened as much as you do.

Sincerely,

Dear __________________,

This letter is to inform you that I'm cancelling my booking on [some date] due to [reason]. My booking number is __________. For your reference, I enclosed a copies of the booking confirmation letter and the receipt.

Please refund my advance payment at the earliest and also advise if there are any cancellation charges. I hope this [letter/email] is enough to cancel my booking, otherwise please explain the correct procedure.

I appreciate a response from you acknowledging and confirming my request.

I apologize for the inconvenience and I hope that I can make next time.

Sincerely,

Dear __________________,

I'm sorry to inform you that I'm forced to cancel my booking on [some date] due to [some reason]. I was really looking forward to [staying at your hotel], but I guess it wasn't meant to be this time around. I regret any inconvenience this may cause. I really appreciate your understanding.

My booking number is ____. Additionally, I enclosed a copy of the booking confirmation that you sent me earlier.

Please confirm that you received my cancellation request and made it process. I remain excited about the prospect of visiting your [hotel/restaurant] in the future if the circumstances allow.

Sincerely,