Temporary Employment Offer Letter
[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Today's Date]
[Recipient's Name]
[Recipient's Address]
[City, State, Zip Code]
Dear [Recipient's Name],
I am delighted to offer you a temporary employment opportunity with [Company Name]. We were impressed with your qualifications and experience, and we believe that you will make a valuable contribution to our team during this temporary assignment.
Job Title: [Temporary Position Title]
Department: [Department Name]
Employment Start Date: [Start Date]
Employment End Date: [End Date]
Work Schedule: [Days and Hours]
Compensation:
- Hourly Rate: [Hourly Rate]
- Payment Frequency: [e.g., Weekly/Bi-weekly/Monthly]
Job Duties and Responsibilities:
[Provide a brief overview of the responsibilities and tasks related to the temporary position.]
Eligibility for Benefits:
As a temporary employee, you will not be eligible for certain benefits, such as health insurance, retirement plans, or paid time off. However, you may be eligible for [mention any specific benefits or perks, if applicable].
Confidentiality Agreement:
During your employment with [Company Name], you may have access to confidential information. As a condition of employment, you will be required to sign a confidentiality agreement to protect the company's sensitive information.
Background Check and References:
This offer is contingent upon the successful completion of a background check and satisfactory references. Please provide the necessary information for us to conduct these checks promptly.
Acceptance Deadline:
We kindly request that you respond to this offer by [Acceptance Deadline Date] to confirm your acceptance of the temporary employment offer. Should you have any questions or need further clarification, please do not hesitate to reach out to me at [Your Phone Number] or [Your Email Address].
We are excited to have you join us for this temporary opportunity and look forward to welcoming you to the team.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
Formal Temporary Employment Offer Letter
Subject: Temporary Employment Offer
Dear [Candidate’s Name],
We are pleased to offer you temporary employment with [Company Name] in the position of [Job Title]. This role will commence on [Start Date] and conclude on [End Date]. Your working hours will be [Hours], and you will report directly to [Supervisor’s Name].
Your compensation will be [Salary/Hourly Rate], payable on a [weekly/monthly] basis. Benefits applicable during your temporary assignment include [list any benefits if applicable]. Please note that as a temporary employee, you are not eligible for long-term benefits such as retirement plans or permanent health coverage.
We kindly request that you confirm your acceptance of this offer by signing and returning this letter by [Deadline]. Should you have any questions, please feel free to reach out to us.
We look forward to working with you.
Sincerely,
[Your Name]
[Your Title]
Casual Temporary Job Offer Email
Subject: Excited to Have You Join Us Temporarily!
Hi [Candidate’s Name],
Great news—we’d love to bring you on board at [Company Name] for a temporary role as [Job Title]. The job starts on [Start Date] and runs through [End Date]. You’ll be working with [Team/Department], and I’m confident you’ll enjoy the experience.
The pay is [Rate/Salary], and you’ll report directly to [Manager’s Name]. This position is temporary, but we value your contribution and are excited to have you with us for this period.
Please reply to this email by [Deadline] to confirm. Looking forward to your positive response!
Best,
[Your Name]
Provisional Temporary Offer Letter
Subject: Provisional Offer of Temporary Employment
Dear [Candidate’s Name],
We are extending to you a provisional offer for temporary employment with [Company Name] in the role of [Job Title]. The employment period will run from [Start Date] through [End Date]. Please note that this offer is contingent upon the successful completion of [background check/medical examination/reference verification].
During this temporary assignment, you will receive [Salary/Hourly Rate], and your direct supervisor will be [Supervisor’s Name].
Kindly sign and return this letter to confirm your acceptance. If you have any concerns, do not hesitate to contact us.
Yours sincerely,
[Your Name]
[Your Title]
Short-Term Project Employment Offer Letter
Subject: Temporary Project Assignment
Dear [Candidate’s Name],
We are delighted to offer you temporary employment at [Company Name] to assist with our [Project Name]. Your assignment will start on [Start Date] and end upon the project’s completion, expected around [End Date].
You will be paid [Rate/Salary], and your primary responsibilities will include [list major tasks]. This role is specific to the project and will conclude once the project ends.
Please confirm your acceptance of this temporary offer by [Deadline].
Sincerely,
[Your Name]
[Your Title]
Seasonal Temporary Employment Offer Letter
Subject: Seasonal Job Offer
Dear [Candidate’s Name],
We are excited to offer you seasonal temporary employment with [Company Name] during our busy period. Your role as [Job Title] will begin on [Start Date] and conclude on [End Date].
You will be compensated at [Rate/Salary], with additional overtime pay if applicable. Please note that this position is seasonal and does not carry eligibility for permanent employee benefits.
Kindly confirm your acceptance by signing and returning this letter no later than [Deadline].
Warm regards,
[Your Name]
Urgent Temporary Hiring Message
Subject: Immediate Temporary Opportunity
Dear [Candidate’s Name],
We urgently require your assistance for a temporary assignment at [Company Name]. The role begins on [Start Date] and is expected to last until [End Date].
The compensation for this assignment will be [Rate], and you will be working under [Supervisor’s Name]. Please confirm your availability as soon as possible by replying to this message.
Looking forward to your quick response.
Regards,
[Your Name]
Temporary Internship Offer Letter
Subject: Temporary Internship Opportunity
Dear [Intern’s Name],
We are pleased to offer you a temporary internship position at [Company Name]. The internship will begin on [Start Date] and end on [End Date].
During this period, you will work closely with [Team/Department] and gain valuable experience in [field/industry]. You will receive [stipend/allowance if any], and your mentor will be [Mentor’s Name].
Please confirm your acceptance of this internship offer by [Deadline].
Sincerely,
[Your Name]
[Your Title]
Friendly Temporary Job Offer Email
Subject: Join Us for a Temporary Role!
Hey [Candidate’s Name],
Hope you’re doing well! We’d like to bring you on board at [Company Name] for a temporary position as [Job Title]. It’s a short-term role starting [Start Date] until [End Date].
The pay is [Rate], and you’ll be working with a great team led by [Manager’s Name]. This will be a fantastic opportunity to collaborate, learn, and contribute.
Just hit reply and let me know you’re in by [Deadline]. Excited to have you with us!
Cheers,
[Your Name]
What is a temporary employment offer letter and why do you need one?
A temporary employment offer letter is a formal document sent to a candidate to confirm a short-term role within an organization. It outlines key details such as role, duration, pay, and responsibilities. Companies use it to set clear expectations, while candidates rely on it for clarity and proof of employment.
Who should send a temporary employment offer letter?
These letters should come from the employer’s HR department, direct hiring manager, or company leadership. Smaller businesses may issue them directly from the business owner. The sender must have authority to hire and confirm temporary contracts.
When is a temporary employment offer letter necessary?
Temporary employment offers are used in scenarios like:
- Filling a short-term staffing gap
- Seasonal hiring during busy periods
- Hiring for specific projects with set deadlines
- Covering employee leave or absences
- Offering internships, apprenticeships, or provisional jobs
- Urgent or last-minute workforce needs
Elements and structure of a temporary job offer letter
A strong letter should include:
- Job title and role description
- Duration of employment (start and end dates)
- Compensation details and payment frequency
- Reporting manager and workplace location
- Working hours and expectations
- Contingencies (e.g., background checks)
- Acceptance confirmation process and deadline
Common mistakes to avoid when writing these letters
- Forgetting to specify the end date of employment
- Leaving out compensation details
- Using vague or overly casual wording in a formal setting
- Failing to include contingencies when required
- Not setting a deadline for candidate response
Formatting and tone guidelines for temporary offer letters
- Keep the letter clear, concise, and professional
- Use simple, direct language to avoid confusion
- Formal tone works best, though casual tone can be used in emails
- Clearly separate each section with paragraphs
- Printed letters should use official company letterhead
After sending: follow-up actions
- Wait for the candidate’s acceptance before onboarding steps
- Confirm receipt if no reply is received within the deadline
- Keep a signed copy of the letter for HR records
- If the candidate declines, promptly move to other candidates
Tricks and tips for writing effective temporary job offers
- Use templates to save time but personalize them per candidate
- Always mention exact dates to avoid disputes
- Add contingencies if needed (medical, references, background check)
- Use friendly language if the role is casual or short-term
- Include next steps so candidates know how to respond quickly
Compare and contrast: temporary vs permanent employment offer letters
- Temporary letters include specific end dates; permanent ones don’t
- Benefits are limited or excluded in temporary offers
- Tone in temporary offers is often lighter and project-based
- Permanent offers outline long-term career development and benefits
- Both serve the same function of confirming an employment agreement










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