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Visit Confirmation Letter
What is a visit confirmation letter?
Use a visit confirmation letter when you want to confirm your visit to a company on a previously agreed date and time.
How to format the letter?
- Start by referencing the original correspondence when the visit agreement was made.
- Confirm that you are showing up as agreed.
- Mention the exact date and time
- Optionally request for an acknowledgment from the other side.
Let us examine one example and to see how this works. We will assume that you are a trainer and that you are visiting a company to provide training.
Sample letter
Dear [Recipient Name],
With reference to our previous correspondence, I would like to confirm that I will be visiting your headquarters next Monday at 9 AM to conduct the training as agreed.
Please acknowledge the receiving of this email. See you there.
Best Regards
With reference to our previous correspondence, I would like to confirm that I will be visiting your headquarters next Monday at 9 AM to conduct the training as agreed.
Please acknowledge the receiving of this email. See you there.
Best Regards
