Internship Follow Up Letter
Dear [Recipient's Name],
I hope this letter finds you well. I am writing to follow up on the internship opportunity that I recently applied for at [Company/Organization Name]. I am extremely enthusiastic about the prospect of joining your team and wanted to express my continued interest in the position.
I understand that you receive numerous applications, and I wanted to take this opportunity to reiterate my strong passion for the industry and the specific internship role at [Company/Organization Name]. Since submitting my application, I have been diligently researching your organization and have become even more convinced that it aligns perfectly with my career aspirations and personal values.
Throughout my academic journey at [University/College Name], I have gained valuable theoretical knowledge in [relevant field or area of study]. Moreover, I have actively sought opportunities to apply this knowledge in practical settings. My previous internships and projects have provided me with hands-on experience in [specific skills or areas of expertise], which I believe would be directly applicable to the internship position at [Company/Organization Name].
I am particularly impressed by [specific project or achievement] undertaken by [Company/Organization Name], which highlights your commitment to [industry trends or values]. I am eager to contribute to such innovative initiatives and learn from the experienced professionals at your organization.
I would appreciate any update you could provide regarding the status of my application. I am available for an interview at your convenience and would be grateful for the opportunity to discuss how my skills and qualifications can contribute to the success of [Company/Organization Name].
Thank you for considering my application. I genuinely appreciate your time and consideration. Please find attached my résumé and any other supporting documents for your reference. Should you require any further information, please do not hesitate to contact me.
I look forward to the possibility of joining your esteemed team and making a meaningful contribution. Thank you once again for your time and attention.
Yours sincerely,
[Your Name]
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Professional Internship Follow-Up Letter
Subject: Follow-Up on Internship Application
Dear [Recipient Name],
I hope this message finds you well. I am writing to follow up on my application for the [Internship Position] at [Company Name] submitted on [Application Date]. I am very enthusiastic about the opportunity to contribute to your team and to further develop my skills in [Relevant Field].
Please let me know if any additional information is needed or if there is an update regarding my application status. I greatly appreciate your time and consideration and look forward to your response.
Sincerely,
[Your Name]
[Contact Information]
Casual Internship Follow-Up Email
Subject: Checking In on My Internship Application
Hi [Recipient Name],
I hope you’re doing well! I just wanted to check in regarding my application for the [Internship Position] at [Company Name]. I am very excited about the possibility of joining your team and wanted to see if there are any updates.
Thank you for your time and help!
Best regards,
[Your Name]
Quick and Simple Internship Follow-Up Message
Subject: Internship Application Follow-Up
Hello [Recipient Name],
I’m following up on my internship application for [Internship Position] submitted on [Application Date]. Please let me know if there’s any update.
Thank you,
[Your Name]
Heartfelt Internship Follow-Up Letter
Subject: Continued Interest in Internship Opportunity
Dear [Recipient Name],
I am writing to express my continued interest in the [Internship Position] at [Company Name]. After submitting my application on [Application Date], I have been eagerly anticipating the chance to contribute to your team and learn from your esteemed organization.
I would greatly appreciate any update regarding the status of my application and look forward to the possibility of joining your team. Thank you for considering my application.
Warm regards,
[Your Name]
[Contact Information]
Formal Internship Follow-Up Letter After Interview
Subject: Follow-Up on Internship Interview
Dear [Recipient Name],
I wanted to extend my gratitude for the opportunity to interview for the [Internship Position] at [Company Name] on [Interview Date]. It was a pleasure to discuss my qualifications and learn more about your organization.
I am very enthusiastic about the opportunity to contribute to your team and would appreciate any updates regarding the next steps in the selection process. Thank you once again for your time and consideration.
Sincerely,
[Your Name]
[Contact Information]
Friendly / Informal Internship Follow-Up Email
Subject: Following Up on Internship Application
Hey [Recipient Name],
I hope all is well! I wanted to follow up on my application for the [Internship Position]. I’m really excited about the chance to work with your team and learn more.
Looking forward to hearing from you!
Best,
[Your Name]
Persistent / Second Follow-Up Internship Letter
Subject: Second Follow-Up on Internship Application
Dear [Recipient Name],
I hope this note finds you well. I am following up on my previous messages regarding the [Internship Position] at [Company Name]. I am very eager to contribute and would appreciate any information about the status of my application.
Thank you for your time and consideration, and I look forward to your reply.
Sincerely,
[Your Name]
[Contact Information]
What is an Internship Follow-Up Letter and Why it is Important
An internship follow-up letter is a communication sent after submitting an application or attending an interview to reaffirm interest in a position. It serves multiple purposes:
- Shows professionalism and continued interest.
- Keeps your application at the top of the recruiter’s mind.
- Provides an opportunity to highlight enthusiasm and qualifications.
- May prompt a response if the employer has delayed decision-making.
Who Should Send an Internship Follow-Up Letter
- Applicants who have submitted internship applications.
- Candidates who have completed interviews.
- Students or recent graduates seeking professional experience.
- Anyone applying through direct or online channels.
Whom Should an Internship Follow-Up Letter Be Addressed To
- Hiring manager or recruiter responsible for the internship.
- HR department or internship coordinator.
- Contact person provided during the application process or interview.
- Supervisors who may directly oversee the internship role.
When to Send an Internship Follow-Up Letter
- 1–2 weeks after submitting an application.
- 2–3 days after an interview for expressing gratitude and reaffirming interest.
- If no response has been received within a reasonable timeframe.
- When clarifications, updates, or additional documents are needed.
How to Write and Send an Internship Follow-Up Letter
- Start with a clear subject line referencing the position and date of application or interview.
- Politely introduce yourself and state the purpose of your follow-up.
- Reiterate your interest and relevant qualifications.
- Optionally mention any additional information or documents.
- Conclude with a courteous request for an update.
- Choose the appropriate mode: email for speed, letter for formal impressions.
Requirements and Prerequisites Before Sending a Follow-Up Letter
- Confirm the recipient’s correct name and title.
- Have details of the internship position, submission date, and any interview dates.
- Be aware of the application timeline or deadlines.
- Prepare any documents or updates you may wish to attach.
- Ensure professional email etiquette or proper letter formatting.
Formatting Guidelines for an Internship Follow-Up Letter
- Length: 1–2 short paragraphs, concise and focused.
- Tone: Professional, polite, and enthusiastic.
- Style: Formal or semi-formal depending on the context.
- Include subject line or clear opening sentence.
- Close with proper sign-off and contact information.
- Avoid excessive repetition or casual language in formal applications.
After Sending an Internship Follow-Up Letter
- Monitor your email for responses.
- Wait an appropriate time (usually 5–7 business days) before a second follow-up.
- Maintain professionalism even if no immediate response is received.
- Update your records regarding application status and communication.
Tricks and Tips for Effective Internship Follow-Up Letters
- Keep it polite, concise, and professional.
- Reference specific dates or positions for clarity.
- Express enthusiasm without being pushy.
- Use proper grammar and formatting.
- Attach additional documents if requested or relevant.
- Avoid sending multiple messages in quick succession.
Common Mistakes to Avoid in Internship Follow-Up Letters
- Being overly aggressive or impatient.
- Forgetting to mention the position or application date.
- Using informal language in professional correspondence.
- Neglecting proper spelling and grammar.
- Sending multiple follow-ups too soon without waiting for a response.
Essential Elements and Structure of an Internship Follow-Up Letter
- Subject line referencing the position or interview.
- Greeting addressing the recipient properly.
- Clear introduction stating the purpose of the letter.
- Reference to application submission or interview.
- Reiteration of interest and relevant skills.
- Courteous request for updates or next steps.
- Closing with sign-off and contact information.
FAQ About Internship Follow-Up Letters
- How long should I wait before following up? Typically 1–2 weeks after submission or 2–3 days after an interview.
- Can I send a casual email? Only if you have an established informal rapport; otherwise, maintain professional tone.
- Should I follow up more than once? Yes, but wait at least a week before a second follow-up.
- Is email acceptable for follow-up? Yes, email is standard for most internship communications.
- What if I don’t get a response? Consider reaching out to another contact or applying elsewhere, but remain professional.
